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8 Polite Follow-Up Email Samples & Mistakes To Avoid

Building Relationships / February 24, 2020 / Kristie Holden

Writing an effective notwithstanding polite follow up email that gets a response tin can exist challenging. You want to get a response but y'all don't want to exist perceived as besides pushy.

Whether y'all're writing a polite follow-up email because you're following upwards after meeting someone at a network event, after sending an invoice, or after sending an electronic mail with no response, we'll share how tips to help you increase your odds of getting a response.

First, let's talk about the 3 mutual mistakes people make when writing a polite follow up email and then you know what to right when writing your next email.

And then we'll share some examples of what you want to do to improve your follow upwards electronic mail forth with a heap of examples to assist you lot customize your own message!

Mistakes made in polite follow-up emails and what to do instead

There are 3 common mistakes often fabricated when writing polite follow-upwards emails. Let's talk about each of these mistakes so you lot tin can avoid them when writing a polite follow-up email and what to do instead.

Mistake #ane:
Using "follow-upward" in the email discipline line

When writing a polite follow-up email, most people tend to naturally use "follow-upwardly" in the bailiwick line. While this email is a follow-up, that subject line doesn't add together whatever value and will probable exist ignored. It can too cause the reader to feel like y'all're pointing arraign because you didn't answer, which doesn't brand the reader feel very good or interested in reading your email.

Instead, write a field of study line that's relevant to the topic or purpose of the e-mail. To practise this, ask yourself what the e-mail is about or what you want them to do. Continue reading for polite follow-up e-mail subject line examples.

Mistake #ii:
Starting with "just post-obit upwards" and not adding value

Another mutual error fabricated when writing a polite follow-up email is starting with "but following up" and sending an email that doesn't add whatsoever value. People are decorated and don't have time to read an electronic mail that they take to decipher the meaning of or what activeness is required.

Instead, when writing your polite follow-upward email, focus on adding value. For example, give them options, share how you can aid them solve their problem or what y'all can do for them, or add more than details or context.

Mistake #3:
Not including a call to action

The final and most common mistake when writing a polite follow-up email is forgetting to include a call to action.

Instead, when writing a polite follow-upwards email, be clear about what you want the person to do later on reading your email. Practise you want them to reply? Call yous back? Fill out a form? Be clear and specific so they know what you want them to do. You lot can do this while still existence polite. Keep reading to run into the polite follow-up email samples and learn how to comprise this into your follow-up emails.

Mistake #4:
Not post-obit upwards quickly

Instead of waiting ten+ days to follow up, consider sending a reminder sooner similar 3 days. This ensures the recipient even so has the topic and request fresh in their mind. If yous wait also long, there is a chance they've already forgotten almost your call to action and the steps yous asked them to take. As an case, if y'all were a real estate agent, you know fourth dimension is crucial! Then it's all-time to just wait a couple of days and send a polite and gentle reminder to either respond with a timeline or an balls that the task was completed.

eight Polite follow-up email samples

Below are eight polite follow-upwards email samples for various scenarios along with tips and suggestions you lot can utilise when writing your own email.

Scenario ane:
Post-obit up after coming together at a networking event

Electronic mail subject line:
Allow's piece of work on [trouble to solve]

Hi [Name],

It was great meeting you at [name of event]! It was really interesting hearing about [something they mentioned they're struggling with.]. I'd dear to aid y'all [problem you tin can solve] so you can [benefit they want to achieve] .

Are you available next week to chat?

Email me back and permit me know when works for you lot.

Looking forwards to hearing from you,
[Your Name]

Tip: Include an intro that triggers their memory. Include how y'all tin can add value past offering something that they want/demand or solving a trouble they have. Then finish with a call to action letting them know what you lot want them to practise.

Scenario 2:
Following up after existence introduced (ex. referral)

E-mail subject field line:
Let'southward conversation about [something they care near]

How-do-you-do [Name],

[Proper name of referrer] mentioned you lot're looking for [a problem you tin can solve or service you can offering]. I'd dearest to conversation about [problem they're looking to solve] and how I can assistance yous [do good they want to get].

Here are some [benefits you lot've helped other clients achieve or examples of your work].

[link to case studies or customer testimonials]

Are y'all gratuitous next week to conversation? Allow me know what day works best for you.

Thanks,
[Your Name]

Tip: When following upward in this scenario, be certain to let them know who referred you lot to them and what you tin can do for them. Focus on the value you can add and adding credibility such as your social media accounts or website portfolio. Exist sure to stop by including a phone call to action for next steps.

Scenario 3:
Post-obit up afterward a meeting or call to move to next steps in doing business together

Email subject line:
Adjacent steps for [project yous're working on]

Howdy [Name],

It was slap-up meeting you the other 24-hour interval and chatting about [something they mentioned they care nigh]. I'd honey to become started on working on [project or bargain you're working towards] and so you can [do good they want].

I've attached a form for yous to fill out with your basic information so we can become started. The next step is to [one sentence about the side by side steps involved.]

Please fill up this out and transport it dorsum as shortly as you tin and so nosotros can move to the next pace.

Looking forward to working with you,
[Your Proper noun]

Tip: Include something personal and give them context about who you lot are. People are often so decorated that merely seeing your proper noun in their inbox may not be plenty to remind them of who you are. Focus on adding value past reiterating a problem you can solve for them or benefit/goal you tin help them achieve. Finish with a telephone call to action telling them what you lot need them to do and why it'southward of import.

Scenario 4:
Following up afterward sending something that requires activity and waiting to hear back

Email subject line:
Form for [project you're working on]

Hullo [Proper noun],

Hope you're having a bully week!

Have you had a chance to look over the form I sent you final week?

Do you have any questions nearly it?

Let me know if yous need me to ship you some other copy or if you demand more than time or have questions.

Thanks,
[Your Name]

Tip: Keep the follow-up email brief. Inquire if they've looked over the thing yous sent them and if they have whatever questions to confirm they've received information technology and empathise what's needed. Stop by including a telephone call to action about what you want them to do.

Scenario 5:
Following upward after sending an invoice and haven't received payment

Email subject line:
Overdue invoice for [proper noun of projection]

Hi [Name],

Hope y'all're doing well.

Have you had a chance to wait over the invoice I sent yous [date you lot send the invoice]? I know this season is busy for you.

Permit me know if you need me to resend it or if you lot have whatsoever questions about any of the line items.

Thanks,
[Your Name]

Tip: Exist brief merely direct. Ask a question instead of pointing out the obvious that you lot haven't received payment, for example request to confirm they've received it and whether or not they have questions near it. End with a call to activeness telling them what you desire them to practise.

Scenario six:
Following up after sending an gauge/quote

Email subject line:
Quote for [project name]

Hi [Name],

Hope you lot're doing well.

Have you had a chance to look over the quote I sent you lot [date y'all transport the quote] for [project you're working on]? Would honey to get started on [project or service y'all're providing] so you lot tin [benefit they want].

Allow me know if you have any questions about the quote.

Thanks,
[Your Name]

Tip: Be brief and ask a question instead of proverb you lot're only following up on the invoice. Remind them of the value you tin add or problem y'all can solve to emphasize what's in information technology for them. Finish with a phone call to action by being clear on what they should do next.

Scenario 7:
Following upwards after asking someone to exercise something and no response

Hi [Proper noun],

Hope you're doing well.

Have yous had a chance to [piece of work you've asked them to do]? Once I get [piece of work you lot've asked them to do] then I can [next steps and benefit that they care about].

Permit me know if there's anything you lot had questions nigh or demand any more details.

Cheers,
[Your Proper name]

Tip: Be brief. Be polite past asking if they've looked it over rather than accuse or point out that you lot haven't received it nonetheless. Add together value past giving them context for the urgency if needed or urgency about the side by side steps. Finish with a call to action then they know what you want them to do and why information technology's of import.

Scenario 8:
Post-obit up later on no response from the final email

Hi [Name],

Hope yous're doing well. I didn't hear back from you near [e-mail y'all sent – service you can provide or problem you lot can solve].

Have yous been too busy to get back?

Accept you found another [professional person services/ product]?

Is now just not the right fourth dimension?

Permit me know if you'd prefer me to circumvolve back at another time or if you've found another [professional person services] and no longer demand my services.

Thanks,
[Your Name]

Tip: When you've followed up and had no previous response, exist brief and ask them why, while making it easy for them to reply by giving them options. Finish with a phone call to action letting them know what y'all want them to do.

Summary

Hopefully, you find these polite follow-upwards e-mail samples helpful when writing your own follow-up emails. The chief things to proceed in mind when writing a polite follow-upwardly email is to be brief, focus on adding value, and include a call to action. If you follow these tips you lot can avoid wasted time sending follow-ups that don't get responses and start getting answers!

Quick tips

• For more tips on writing follow-up emails, check out our other post How To Write a Warm Follow-Up Email [Examples Included].
• If yous're having a hard time staying on top of your follow-ups, a good idea is to look into using a CRM for small-scale business. If yous're using a Mac, check out Daylite.
• We too recommend looking at a tool similar MailChimp to help you track your email open up and click rates to see how you're doing!
• Once you start getting responses to your emails, attempt Acuity Scheduling to make booking all your new appointments hassle-free!

Nearly the author:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their bulletin and creating a marketing strategy to attract and convert their ideal client. Connect with her on Instagram.

Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/

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